10 Questions to Ask Before Leasing a Commercial Property

Leasing a commercial property is a significant decision that can have long-lasting implications for your business. It's not just about finding a space-it's about finding the right space that aligns with your business goals, operational needs, and budget. To make an informed decision, here are ten essential questions you should ask before signing on the dotted line.

1. What Are the Total Costs Involved?

The rental price isn't the only expense to consider. Beyond the monthly rent, ask about additional costs like:

• Operating Expenses: Such as utilities, maintenance fees, or service charges.
• Insurance: Are you required to carry specific types of insurance?
• Upfront Costs: Deposits, legal fees, or fit-out contributions.
  Understanding the full financial commitment helps you budget effectively and avoid unpleasant surprises.

2. What Is the Lease Term?

Commercial leases often come with longer terms compared to residential agreements. Clarify:

• The length of the lease.
• Options for renewal or early termination.
• Whether the terms are flexible to adapt to your business's future growth or downsizing.

3. What Type of Lease Am I Signing?

Not all leases are created equal. The most common types include:

• Gross Lease: Where the landlord covers most expenses.
• Net Lease: Where you cover base rent plus a share of property expenses (e.g., maintenance or taxes).
  Understanding your lease type ensures you know exactly what you're paying for.

4. What Is the Landlord's Role in Property Maintenance?

Maintenance responsibilities can vary widely. Confirm whether the landlord handles:

• Repairs to structural elements like the roof or HVAC systems.
• Day-to-day upkeep, such as landscaping or cleaning common areas.
  If these costs fall to you, factor them into your decision.

5. Is the Location Suitable for My Business?

Location is often a make-or-break factor. Evaluate:

• Proximity to Clients: Is it easy for customers to find or access?
• Transport Links: Consider parking, public transport, and freight accessibility.
• Competitor Activity: Being near similar businesses can either be a plus or a disadvantage.

6. What Are the Zoning and Permitted Uses?

Before committing, ensure the property is zoned for your business activities. For example, a light industrial space might not accommodate retail use, and an office property might have restrictions on certain operational hours.

7. Can the Space Be Customized to Suit My Needs?

Does the property's current layout meet your requirements, or will modifications be needed? Ask about:

• Fit-out allowances or contributions from the landlord.
• Restrictions on structural changes or interior modifications.
• Who owns improvements after the lease ends (e.g., partitions, cabling).

8. Are There Hidden Clauses in the Lease Agreement?

The fine print can make or break a deal. Pay attention to clauses about:

• Rent Escalations: Are there annual increases, and are they fixed or tied to inflation?
• Subleasing: Are you allowed to sublet the space if your needs change?
• Termination Fees: What are the penalties if you need to exit the lease early?

It's always wise to have a legal expert review the lease agreement before signing.

9. Is the Property Equipped for My Business Needs?

Depending on your industry, certain features are essential. Assess the property for:

• Connectivity: High-speed internet and communication infrastructure.
• Storage: Is there enough storage space for stock or equipment?
• Utilities: Can the electrical supply and water systems handle your operational requirements?
• Accessibility: Are there ramps, elevators, or other accommodations for staff or clients with mobility challenges?

10. What Happens When the Lease Ends?

Planning for the end of your lease is just as important as preparing for the start. Clarify:

• Whether you need to restore the property to its original state.
• Any penalties for vacating early or overextending your stay.
• The timeline for negotiating renewal terms.

Final Thoughts

Leasing a commercial property is more than a transaction; it's a partnership between you and the landlord. Asking these ten questions ensures you're entering into a lease that supports your business objectives while avoiding costly pitfalls.

At Spire Property Solutions, we're here to guide you through every step of the leasing process, from finding the perfect location to negotiating favorable terms. Contact us today to discover how we can help secure the right space for your business!